–Cold and wet weather might not seem like the time to be planning for a June wedding or graduation, but every event planner knows that the earlier things are organized the less chance of last minute problems. All About Events, the supplier of event and tent rentals in Paso Robles, CA has some tips to help people get an early start on upcoming parties and celebrations.
Whether the celebration is an Easter egg hunt for the kids, a graduation party, wedding, or some other important occasion, the “To Do” list needs to include:
- Setting the date, hiring an event planner, and reserving the location
- Sending out the invitations
- Deciding on the menu
- Reserving music or entertainment
- Reserving furnishings, equipment, and supplies
- Confirming everything
Setting the date, hiring an event planner, and reserving the location
Choose a few dates just in case there are scheduling conflicts or the venue isn’t available for the first date.
Not every party needs an event planner, but for large celebrations like weddings or special anniversaries, an event planner can help organize all of the details into manageable action items.
Event planning experts are often a source for help with planning schedules, venue recommendations, a complete inventory of equipment and supply rentals, and all of the details that make sure parties are a good time for everyone.
You can gain a lot of flexibility for the venue by renting furnishing, table settings, even a dance floor, and adding space with tent rentals from Paso Robles’ All About Events. The flexibility to rent everything needed for any celebration opens up the choices for locations. The best location will not be limited by the availability of the necessary supplies and equipment.
Sending out the invitations
These days Internet invitation services are a very popular and inexpensive way to send invitations and track RSVPs. Some people still prefer traditional printed invitations or “save the date” notices. Most print shops, either local businesses or on-line, have extensive inventories of ready-made invitations for every occasion. The only thing needed is personal information about the event.
Depending on the budget, you can also hire a graphic designer to create an original invitation.
Just remember to order the invitations in plenty of time to proof and approve the final design and get them in the mail.
Printers and graphic designers have production schedules and, invitations should be mailed six to eight weeks before the event. Some event planners recommend 12 weeks ahead of time for weddings.
Deciding on the menu
Even when the party is at home and for a small group of friends and family, plan the menu ahead of time. Have as much preparation finished ahead of time as possible. If hiring a caterer, make the arrangements far enough ahead of time to work with the caterer’s schedule.
For a more relaxing and enjoyable time for small events you are hosting, consider hiring a caterer prepare and deliver the main dish. Depending on the budget, having all of the food catered is certainly going to be one less thing to worry about.
Reserving music or entertainment
Everybody has schedules, including DJs, live music, and clowns for kid’s parties. Have a couple of different ideas ready in case the first choice is not available.
Reserving furnishings, equipment, and supplies
All About Events is a local source for help with event planning, furnishings, tableware, and tent rentals in Paso Robles and San Luis Obispo. Event rental companies have everything needed in different styles and patterns. Chairs, tables, table covers, stemware, dishes and flatware, and a complete line of food service utensils and more.
Regardless of the size of your event, All About Events can supply whatever is needed to a stress-free enjoyable time.
Once everything is ordered and reserved be sure the “To Do” list includes the dates for calling and confirming everything. Take a break of all the arrangements until those dates and relax.
Schedule the confirmations far enough from the event to have time to work out any unexpected problems. Usually between a month and two weeks ahead of time is sufficient time. Be sure to write down the name of the person you spoke with and the date and time you called.
All About Events
All About Events provides quality event rentals to all of San Luis Obispo County. The company works with wedding coordinators, caterers, event planners, and businesses and individuals to accommodate all party rental needs for a successful event.
All About Events has received numerous awards, including the Wedding Wire Couple’s Choice Award for five years in a row and California Wedding Magazine’s Best of the year award for 2016, 2017, and 2018.
All About Events
2212 Golden Hill Rd
Paso Robles, CA 93446